Forms and templates


 FAQ: Changes due to COVID-19​
Information about applying to and managing CFI awards during the COVID-19 pandemic
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The following is a collection of some forms and templates that you might need to manage your CFI-funded projects.

Institutional agreements

Before submitting a proposal to the CFI, your institution must sign an institutional agreement. This agreement defines the conditions under which your institution may use CFI funding. Your institution must forward a revised institutional agreement to the CFI when there is a change to any of the designates.

COVID-19 approval of institutional agreements

Institutional agreement

Institutional agreement (Québec)
 

Award finalization

The award finalization form must be submitted electronically in the CFI Awards Management System by the institution at the award finalization stage. This is required before we release funding to recipient institutions.

COVID-19 approval of award finalization forms 

Award finalization form


The CFI uses a digital signature process (using DocuSign) for award agreements.

Award agreement digital signature process - Frequently Asked Questions

Is the CFI still mailing hard copy award agreements to institutions?
No. We have transitioned to a digital signature process (using DocuSign) for award agreements. Once all parties have signed, we will email you the final award agreement. We will also upload it into the CFI Awards Management System (CAMS), where you can access it any time.

Who will receive the award agreement at my institution?
We will email award agreements to one of your authorized signatories and your account administrator for signature. By default, the authorized signatory who will receive award agreements for signature is the one identified in “Award agreements signed by” tab on the “Institutional agreement and access privileges” page of your CFI Awards Management System (CAMS) portal.

Your institution’s CFI liaison will receive the award agreement email for information only and is not required to sign it.

How can I change the default signatory for my institution?
If your institution has identified more than one authorized signatory in the institutional agreement, you will need to identify to whom you want the award agreement sent for signature. You can change the default authorized signatory for award agreements through the “Institutional agreement and access privileges” link in the CFI Awards Management System (CAMS) institutional dashboard.

What if I want to change the default signatory for an award agreement I have been asked to sign?
You can request a change by replying to the award agreement email at signatures [at] innovation.ca. You should not forward an award agreement to another individual for signature.

Who should I contact if I have questions?
If you have any questions, please do not hesitate to contact the CFI Senior Programs Officer assigned to your institution.


Personnel costs

This form is provided to help your institution report personnel costs and document the time spent and the nature of the activities performed by an employee related to a CFI-funded infrastructure project.  

Personnel costs

The above form should not be used when reporting the salary of technicians and professionals under the Infrastructure Operating Fund. For that, you can use IOF Certification Salary of Technicians and Professionals.

Project progress report (PPR)

Your institution must complete and submit PPRs by June 30 each year. Reporting is required for all projects once the infrastructure is operational, or following award finalization for a period of four or five years depending on the amount of the CFI contribution.

Project progress reports (PPR)


Interim financial report

Interim financial reports must be submitted by your institution for each CFI-funded project at specific intervals, based on the complexity and risk of each project.  This report must be submitted electronically in the CFI Awards Management System.

Interim financial report


Final financial report

Your institution must submit a final financial report within six months of the actual end date of a project.  This report must be submitted electronically in the CFI Awards Management System.

FINAL financial report


Infrastructure Operating Fund (IOF) report

Eligible institutions may request the release of their IOF funds by submitting an IOF annual report before June 15.  Your institution must also include in this report the actual expenses incurred for the previous fiscal year.  This report must be submitted electronically in the CFI Awards Management System.

Infrastructure Operating Fund (IOF) reporT