Forms and templates
FAQ: Changes due to COVID-19
Information about applying to and managing CFI awards during the COVID-19 pandemic
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The following is a collection of some forms and templates that you might need to manage your CFI-funded projects.
Before submitting a proposal to the CFI, your institution must sign an institutional agreement. This agreement defines the conditions under which your institution may use CFI funding. Your institution must forward a revised institutional agreement to the CFI when there is a change to any of the designates.
Institutions must submit the award finalization form electronically through the CFI Awards Management System (CAMS). Look for it in the institutional dashboard within the award finalization module section.
How do I complete the award finalization form?
By default, only individuals identified in the institutional agreement can enter data in the award finalization form in CAMS (i.e. president, director general, authorized signatories, liaison and account administrator). They can grant access to other users (including project and team leaders) through their institutional agreement and access privileges screen. This would allow other users to enter data in the award finalization form.
How do I submit the award finalization form?
Only individuals identified in the institutional agreement can submit the award finalization form in CAMS (i.e. president, authorized signatories, liaison and account administrator).
The CFI uses a digital signature process (using DocuSign) for award agreements.
Award agreement digital signature process - Frequently Asked Questions
Is the CFI still mailing hard copy award agreements to institutions?
No. We have transitioned to a digital signature process (using DocuSign) for award agreements. Once all parties have signed, we will email you the final award agreement. We will also upload it into the CFI Awards Management System (CAMS), where you can access it any time.
Who will receive the award agreement at my institution?
We will email award agreements to one of your authorized signatories and your account administrator for signature. By default, the authorized signatory who will receive award agreements for signature is the one identified in “Award agreements signed by” tab on the “Institutional agreement and access privileges” page of your CFI Awards Management System (CAMS) portal.
Your institution’s CFI liaison will receive the award agreement email for information only and is not required to sign it.
How can I change the default signatory for my institution?
If your institution has identified more than one authorized signatory in the institutional agreement, you will need to identify to whom you want the award agreement sent for signature. You can change the default authorized signatory for award agreements through the “Institutional agreement and access privileges” link in the CFI Awards Management System (CAMS) institutional dashboard.
What if I want to change the default signatory for an award agreement I have been asked to sign?
You can request a change by replying to the award agreement email at signatures [at] innovation.ca. You should not forward an award agreement to another individual for signature.
Who should I contact if I have questions?
If you have any questions, please do not hesitate to contact the CFI Senior Programs Officer assigned to your institution.
This form is provided to help your institution report personnel costs and document the time spent and the nature of the activities performed by an employee related to a CFI-funded infrastructure project.
The above form should not be used when reporting the salary of technicians and professionals under the Infrastructure Operating Fund. For that, you can use IOF Certification Salary of Technicians and Professionals.
Project progress report (PPR)
Your institution must complete and submit PPRs by June 30 each year. Reporting is required for all projects once the infrastructure is operational, or following award finalization for a period of four or five years depending on the amount of the CFI contribution.
Interim financial report
Interim financial reports must be submitted by your institution for each CFI-funded project at specific intervals, based on the complexity and risk of each project. This report must be submitted electronically in the CFI Awards Management System.
Final financial report
Your institution must submit a final financial report within six months of the actual end date of a project. This report must be submitted electronically in the CFI Awards Management System.
Infrastructure Operating Fund (IOF) report
Eligible institutions may request the release of their IOF funds by submitting an IOF annual report before June 15. Your institution must also include in this report the actual expenses incurred for the previous fiscal year. This report must be submitted electronically in the CFI Awards Management System.