Info Source - Sources of federal Government and Employee Information

General Information

Introduction to Info Source

Info Source: Sources of Federal Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and employees of the government (current and former) with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.

The Introduction and an index of institutions subject to the Access to Information Act and the Privacy Act are available centrally.

The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.

Background

The Canada Foundation for Innovation (CFI) is an independent corporation established by the Government of Canada through Part 1 of the Budget Implementation Act, 1997 to fund research infrastructure. The CFI reports to a Board of Directors. The CFI Board is composed of a maximum of 13 individuals from a variety of backgrounds. Each Director has a unique perspective and understanding of the research community and brings expertise from one or more of the private, institutional, academic, research or government sectors. The Government of Canada appoints six Directors, including the Chair, while the remaining Directors are appointed by CFI Members. Directors are nominated and appointed for three-year terms. The CFI reports to Parliament through the Minister of Science.

Responsibilities

The Canada Foundation for Innovation (CFI) funds research infrastructure which consists of state-of-the-art equipment, buildings, laboratories, and databases required to conduct research. The CFI's mandate is to strengthen the capacity of Canadian universities, colleges, research hospitals, and non-profit research institutions to carry out world-class research and technology development that benefits Canadians.

Institutional Functions, Programs and Activities

Research infrastructure funding programs

Canada Foundation for Innovation (CFI) funding is awarded to eligible research institutions through an independent, competitive, merit-review process that determines which projects will receive funding.  The review involves volunteer researchers, research administrators and private sector administrators who review proposals, typically in committees, and make funding recommendations to the CFI. CFI funds up to 40 percent of a project’s research infrastructure costs. Institutions must secure the remaining 60% in partnership with public, private and non-profit sector organizations. As part of the review process CFI consults with experts in Canada and abroad, and collaborates with a variety of stakeholders and partners such as industry, colleges and universities, governmental and private sector research agencies and councils, and provinces and territories. Institutions apply to the CFI through a suite of funds and all applications are assessed using three broad criteria: quality of the research and its need for infrastructure; contribution to strengthening the capacity for innovation; and, potential benefits of the research to Canada.
The CFI’s funding architecture is designed to deliver on the CFI’s mandate by meeting the current needs of the research community, its partners and stakeholders. At its core, the CFI funding architecture involves a three-pronged program delivery system that includes: open competitions for innovative infrastructure projects (primarily through the Innovation Fund competitions); a pre-determined allocation-based program that gives universities the flexibility and rapid turnaround time to recruit and retain leading researchers (John R. Evans Leaders Fund); and a program that covers a portion of operating and maintenance costs to ensure optimal use of CFI-funded infrastructure (Infrastructure Operating Fund). In addition to its three core programs, the CFI makes strategic investments through the Major Science Initiatives Program, the College-Industry Innovation Fund, the Automotive Partnership Canada Fund and the Exceptional Opportunities Fund.
Research institutions and their researchers can apply to CFI for funding through its newly-launched secure web portal

Innovation Fund

Description:  The Innovation Fund is a contribution program. Records created by the program include those required for the creation, continuation, amendment and termination of the program. Records created also include those required for the processing of proposals, the issuance of payments, and the evaluation and auditing of recipients.
Note: Records may also be found in the CFI’s risk assessment and management documents and our financial management systems.
Document Types: Terms and conditions; funding agreements; multi-year funding agreements; institutional agreements; process, procedures or requirements documents; internal control documents; performance management documents; data requirements; data collection strategies; performance measurement reports; strategic review documents; program evaluation plans; program evaluation reports; funding conditions; eligibility criteria documents; budget documentation, cash management practices (installments, advance payments, progress payments, holdbacks, multi-year funding); monitoring requirements; auditing requirements; program descriptions; application forms; proposal documentation; recipient cash flow; assessment of risk; risk profile of recipient; plans for engagement of recipient; recipient progress reports; specified auditing procedures; recipient audit follow-up protocols; recipient statements of funding from other sources; terms of repayment; written agreements on distributed payments; recipient strategic research plan summaries; recipient contribution annual financial statements;  recipient institution conflict of interest and code of conduct agreements, and list of recipients.
Record Number: CFI FCI 100

Innovation Fund - Applications and awards

Description: This bank describes information that is related to applications and awards made under CFI's Innovation Fund, open competition-based funds that provide funding to eligible research institutions for transformative infrastructure projects that will have a structuring effect on Canada's research landscape.  The personal information may include name, contact information, biographical information, educational information and the opinions of expert reviewers on the credentials and expertise of researchers and project teams associated with the funding proposal.  The bank may also include names, affiliations and contact information related to expert reviewers, project partners, collaborating researchers, contractors and suppliers.
Note: In addition to the requirements specified on the Treasury Board of Canada Secretariat Personal Information Request form, individuals requesting information described by this bank must provide the subject and date of correspondence and the name of the project leader, the name of the research institution, and the project title.  Information may be stored in the following internal systems / databases: CFI Awards Management System (CAMS). 
Class of Individuals: Officials and employees of the research institution applying for funding, including administrators, project leaders, technicians and trainees.
Purpose: The personal information is used to administer the Innovation Fund program or activity.  Personal information is collected pursuant to Part 1 of the Budget Implementation Act, 1997.
Consistent Uses: The information may be used or disclosed for the following purposes: reporting to senior management, evaluation, merit review of proposals, program review, and identification of prospective experts, who are then recruited on a consent basis to participate in CFI merit review activities.  Information is used or disclosed for mailing list purposes. 
Retention and Disposal Standards: Under development
RDA Number: Under development
Related Class of Record Number: CFI-FCI 100
TBS Registration: 20110295
Bank Number: CFI-PPU-020

John R. Evans Leaders Fund

Description:  The John R. Evans Leaders Fund is a contribution program. Records created by the program include those required for the creation, continuation, amendment and termination of the program. Records created also include those required for the processing of proposals, the issuance of payments, and the evaluation and auditing of recipients.
Note: Records may also be found in the CFI’s risk assessment and management documents and our financial management systems.
Document Types: Terms and conditions; funding agreements; multi-year funding agreements; institutional agreements; process, procedures or requirements documents; internal control documents; performance management documents; data requirements; data collection strategies; performance measurement reports; strategic review documents; program evaluation plans; program evaluation reports; funding conditions; eligibility criteria documents; budget documentation, cash management practices (installments, advance payments, progress payments, holdbacks, multi-year funding); monitoring requirements; auditing requirements; program descriptions; application forms; proposal documentation; recipient cash flow; assessment of risk; risk profile of recipient; plans for engagement of recipient; recipient progress reports; specified auditing procedures; recipient audit follow-up protocols; recipient statements of funding from other sources; terms of repayment; written agreements on distributed payments; recipient strategic research plan summaries; recipient contribution annual financial statements;  recipient institution conflict of interest and code of conduct agreements, and list of recipients.
Record Number: CFI FCI 105

John R. Evans Leaders Fund - Applications and awards

Description: This bank describes information that is related to applications and awards made under CFI's John R. Evans Leaders Fund, an allocation-based program that provides funding to eligible research institutions for infrastructure projects that will help them to recruit and retain leading researchers.  The personal information may include name, contact information, biographical information, educational information and the opinions of expert reviewers on the credentials and expertise of researchers associated with the funding proposal. The bank may also include names, affiliations and contact information related to expert reviewers, project partners, collaborating researchers, contractors and suppliers.
Note: In addition to the requirements specified on the Treasury Board of Canada Secretariat Personal Information Request form, individuals requesting information described by this bank must provide the subject and date of correspondence and the name of the project leader, the name of the applicant research institution, and the project title.  Information may be stored in the following internal systems / databases:  CFI Awards Management System (CAMS). 
Class of Individuals: Officials and employees of the applicant research institution, including administrators, project leaders, technicians and trainees.
Purpose: The personal information is used to administer the John R. Evans Leaders Fund program or activity.  Personal information is collected pursuant to Part 1 of the Budget Implementation Act, 1997.
Consistent Uses: The information may be used or disclosed for the following purposes: reporting to senior management, evaluation, merit review of proposals, program review, and identification of prospective experts, who are then recruited on a consent basis to participate in CFI merit review activities.  Information is used or disclosed for mailing list purposes.
Retention and Disposal Standards: Under development
RDA Number: Under development
Related Class of Record Number: CFI-FCI 105
TBS Registration: 20110294
Bank Number: CFI-PPU-010

Infrastructure Operating Fund

Description:  The Infrastructure Operating Fund is a contribution program. Records created by the program include those required for the creation, continuation, amendment and termination of the program. Records created also include those required for the processing of proposals, the issuance of payments, and the evaluation and auditing of recipients.
Note: Records may also be found in the CFI’s risk assessment and management documents and our financial management systems.
Document Types: terms and conditions; funding agreements; multi-year funding agreements; institutional agreements; process, procedures or requirements documents; internal control documents; performance management documents; data requirements; data collection strategies; performance measurement reports; strategic review documents; program evaluation plans; program evaluation reports; funding conditions; eligibility criteria documents; budget documentation, cash management practices (installments, advance payments, progress payments, holdbacks, multi-year funding); monitoring requirements; auditing requirements; program descriptions; application forms; proposal documentation; recipient cash flow; assessment of risk; risk profile of recipient; plans for engagement of recipient; recipient progress reports; specified auditing procedures; recipient audit follow-up protocols; recipient statements of funding from other sources; terms of repayment; written agreements on distributed payments; recipient strategic research plan summaries,; recipient contribution annual financial statements;  recipient institution conflict of interest and code of conduct agreements, and list of recipients.
Record Number: CFI FCI 110

College-Industry Innovation Fund

Description:  The College-Industry Fund is a contribution program. Records created by the program include those required for the creation, continuation, amendment and termination of the program. Records created also include those required for the processing of proposals, the issuance of payments, and the evaluation and auditing of recipients.
Note: Records may also be found in the CFI’s risk assessment and management documents and our financial management systems.
Document Types: Terms and conditions; funding agreements; multi-year funding agreements; institutional agreements; process, procedures or requirements documents; internal control documents; performance management documents; data requirements; data collection strategies; performance measurement reports; strategic review documents; program evaluation plans; program evaluation reports; funding conditions; eligibility criteria documents; budget documentation, cash management practices (installments, advance payments, progress payments, holdbacks, multi-year funding); monitoring requirements; auditing requirements; program descriptions; application forms; proposal documentation; recipient cash flow; assessment of risk; risk profile of recipient; plans for engagement of recipient; recipient progress reports; specified auditing procedures; recipient audit follow-up protocols; recipient statements of funding from other sources; terms of repayment; written agreements on distributed payments; recipient strategic research plan summaries; recipient contribution annual financial statements;  recipient institution conflict of interest and code of conduct agreements, and list of recipients.
Record Number: CFI FCI 115

College-Industry Innovation Fund - Applications and awards

Description: This bank describes information that is related to applications and awards made under CFI's College-Industry Innovation Fund which provides funding to eligible colleges to support industry-relevant research. Personal information may include name, contact information, biographical information, educational information and the opinions of expert reviewers on the credentials and expertise of researchers associated with the funding proposal.  The bank may also include names, affiliations and contact information related to expert reviewers, project partners, collaborating researchers, contractors and suppliers.
Note: In addition to the requirements specified on the Treasury Board of Canada Secretariat Personal Information Request form, individuals requesting information described by this bank must provide the subject and date of correspondence and the name of the project leader, the name of the applicant research institution, and the project title.  Information may be stored in the following internal systems / databases:  CFI Awards Management System (CAMS).
Class of Individuals: Officials and employees of the applicant research institution, including administrators, project leaders, technicians and trainees.
Purpose: The personal information is used to administer the College-Industry Innovation Fund. Personal information is collected pursuant to Part 1 of the Budget Implementation Act, 1997.
Consistent Uses: The information may be used or disclosed for the following purposes: reporting to senior management, evaluation, merit review of proposals, program review, and identification of prospective experts, who are then recruited on a consent basis to participate in CFI merit review activities. Information may also be shared with program officials in one or more of the three federal research funding agencies: the Natural Sciences and Engineering Research Council, the Social Sciences and Humanities Research Council and the Canadian Institutes of Health Research, in order to evaluate proposals and administer awards under the Five -Year College and Community Innovation Program-Innovation Enhancement (CCI-IE) grants (a joint initiative between the CFI and the three federal funding agencies). Information is also used or disclosed for mailing list purposes.

Retention and Disposal Standards: Under development
RDA Number: Under development
Related Class of Record Number: CFI-FCI 115
TBS Registration: 20130001
Bank Number: CFI-PPU-015

Major Science Initiatives Fund

Description:  The Major Science Initiatives Fund (MSI) is a contribution program. Records created by the program include those required for the creation, continuation, amendment and termination of the program. Records created also include those required for the processing of proposals, the issuance of payments, and the evaluation and auditing of recipients.
Note: Records may also be found in the CFI’s risk assessment and management documents and our financial management systems.
Document Types: Terms and conditions; funding agreements; multi-year funding agreements; institutional agreements; process, procedures or requirements documents; internal control documents; performance management documents; data requirements; data collection strategies; performance measurement reports; strategic review documents; program evaluation plans; program evaluation reports; funding conditions; eligibility criteria documents; budget documentation, cash management practices (installments, advance payments, progress payments, holdbacks, multi-year funding); monitoring requirements; auditing requirements; program descriptions; application forms; proposal documentation; recipient cash flow; assessment of risk; risk profile of recipient; plans for engagement of recipient; Major Science Initiatives Fund Oversight framework; recipient progress reports; specified auditing procedures; recipient audit follow-up protocols; recipient statements of funding from other sources; terms of repayment; written agreements on distributed payments; recipient strategic research and management plan summaries; recipient contribution annual financial statements;  recipient institution conflict of interest and code of conduct agreements, and list of recipients.
Record Number: CFI FCI 120

Major Science Initiatives Fund - Applications and awards

Description: This bank describes information that is related to applications and awards made under CFI's Major Science Initiatives Fund which provides funding for the operation and maintenance of national research facilities. Personal information may include name, contact information, biographical information, educational information and the opinions of expert reviewers on the credentials and expertise of researchers associated with the funding proposal.  The bank may also include names, affiliations and contact information related to expert reviewers, project partners, collaborating researchers, contractors and suppliers.
Note: In addition to the requirements specified on the Treasury Board of Canada Secretariat Personal Information Request form, individuals requesting information described by this bank must provide the subject and date of correspondence and the name of the project leader, the name of the applicant research institution, and the project title.  Information may be stored in the following internal systems / databases:  CFI Awards Management System (CAMS).
Class of Individuals: Officials and employees of the applicant research institution, including administrators, project leaders, technicians and trainees.
Purpose: The personal information is used to administer the Major Science Initiatives Fund. Personal information is collected pursuant to Part 1 of the Budget Implementation Act, 1997.
Consistent Uses: The information may be used or disclosed for the following purposes: reporting to senior management, evaluation, merit review of proposals, program review, and identification of prospective experts, who are then recruited on a consent basis to participate in CFI merit review activities. Information is also used or disclosed for mailing list purposes.
Retention and Disposal Standards: Under development
RDA Number: Under development
Related Class of Record Number: CFI-FCI 120
TBS Registration: 20130002
Bank Number: CFI-PPU-120

Automotive Partnership Canada

Description:  The Automotive Partnership Canada fund is a contribution program. Records created by the program include those required for the creation, continuation, amendment and termination of the program. Records created also include those required for the processing of proposals, the issuance of payments, and the evaluation and auditing of recipients.
Note: Records may also be found in the CFI’s risk assessment and management documents and our financial management systems.
Document Types: Terms and conditions; funding agreements; multi-year funding agreements; institutional agreements; process, procedures or requirements documents; internal control documents; performance management documents; data requirements; data collection strategies; performance measurement reports; strategic review documents; program evaluation plans; program evaluation reports; funding conditions; eligibility criteria documents; budget documentation, cash management practices (installments, advance payments, progress payments, holdbacks, multi-year funding); monitoring requirements; auditing requirements; program descriptions; application forms; proposal documentation; recipient cash flow; assessment of risk; risk profile of recipient; plans for engagement of recipient; recipient progress reports; specified auditing procedures; recipient audit follow-up protocols; recipient statements of funding from other sources; terms of repayment; written agreements on distributed payments; recipient strategic research plan summaries; recipient contribution annual financial statements;  recipient institution conflict of interest and code of conduct agreements, and list of recipients.
Record Number: CFI FCI 125

Automotive Partnership Canada - Applications and awards

Description: This bank describes information that is related to applications and awards made under Automotive Partnership Canada, a joint $145 million program funded by the Natural Sciences and Engineering Research Council, the National Research Council, the Social Sciences and Humanities Research Council and the Canada Excellence Research Chairs Program. Personal information may include name, contact information, biographical information, educational information and the opinions of expert reviewers on the credentials and expertise of researchers associated with the funding proposal.  The bank may also include names, affiliations and contact information related to expert reviewers, project partners, collaborating researchers, contractors and suppliers.
Note: In addition to the requirements specified on the Treasury Board of Canada Secretariat Personal Information Request form, individuals requesting information described by this bank must provide the subject and date of correspondence and the name of the project leader, the name of the applicant research institution, and the project title.  Information may be stored in the following internal systems / databases:  CFI Awards Management System (CAMS).
Class of Individuals: Officials and employees of the applicant research institution, including administrators, project leaders, technicians and trainees.
Purpose: The personal information is used to administer the Automotive Partnership Canada program. Personal information is collected pursuant to Part 1 of the Budget Implementation Act, 1997.
Consistent Uses: The information may be used or disclosed for the following purposes: reporting to senior management, evaluation, merit review of proposals, program review, and identification of prospective experts, who are then recruited on a consent basis to participate in CFI merit review activities. Information may also be shared with program officials in one or more of the following federal funding agencies: the Natural Sciences and Engineering Research Council, the Social Sciences and Humanities Research Council the Canada Excellence Research Chairs Program in order to evaluate proposals and administer awards. Information is also used or disclosed for mailing list purposes.
Retention and Disposal Standards: Under development
RDA Number: Under development
Related Class of Record Number: CFI-FCI 125
TBS Registration: 20130003
Bank Number: CFI-PPU-125

Internal Services

Internal services constitute groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are management and oversight services, communications services, legal services, human resources management services, financial management services, information management services, information technology services, real property services, materiel services, acquisition services, and travel and other administrative services. Internal services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

Acquisition services

Acquisition services involve activities undertaken to acquire a good or service to fulfill a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.

Communications Services

Communications services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public—internal or external—receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.

Financial Management Services

Financial management services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

Human Resources Management Services

Human resources management services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies and plans.

Information Management Services

Information management services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.

Information Technology Services

Information technology services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.

Legal services

Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

Management and Oversight Services

Management and oversight services involve activities undertaken for determining strategic direction and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies or plans.

Materiel Services

Materiel services involve activities undertaken to ensure that materiel can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

Real Property Services

Real property services involve activities undertaken to ensure that real property is managed in a sustainable and financially responsible manner, throughout its life cycle, to support the cost-effective and efficient delivery of government programs.

Travel and Other Administrative Services

Travel and other administrative services include Government of Canada travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.

Legend

  • Standard Classes of Records (CoRs)
  • Standard Personal Information Banks (PIBs)

Manuals

  • Policy and program guide and supplemental information
  • John R. Evans Leaders Fund – Background information and guidelines for reviewers
  • John R. Evans Leaders Fund - Background information and guidelines for reviewers Partnership Grant
  • Innovation Fund: Guidelines for Expert Committees
  • Innovation Fund: Guidelines for Multidisciplinary Assessment Committees
  • College-Industry Innovation Fund - Guidelines for Expert Committees
  • Cyberinfrastructure Initiative: Guidelines for Multidisciplinary Assessment Committees
  • Getting started with CAMS: An overview document for institutional administrators
  • Getting started with CAMS: An overview document for researchers
  • Getting started with CAMS: An overview document for reviewers
  • Code of business conduct policy
     

Additional Information

The Government of Canada encourages the release of information through requests outside of the ATIP process. You may wish to consult the CFI’s completed Access to Information (ATI) summaries.

To make an informal request, contact:

Canada Foundation for Innovation
55 Metcalfe Street
Suite 1100
Ottawa ON K1P 6L5
Canada

Phone: 613.947.6496

The CFI conducts Privacy Impact Assessments (PIAs) to ensure that privacy implications will be appropriately identified, assessed and resolved before a new or substantially modified program or activity involving personal information is implemented. Summaries of completed PIAs are available.
Please see the Introduction to this publication for information on formal access procedures under the provisions of the Access to Information Act and the Privacy Act. The following outlines how to make a formal ATIP request.

Mail your letter or Access to Information Request Form (Access to Information Act) or Personal Information Request Form (Privacy Act), along with any necessary documents (such as consent or the $5.00 application fee for a request under the Access to Information Act) to the following address:

Access to Information and Privacy Coordinator
c/o Office of the Director (Corporate Services)
Canada Foundation for Innovation
55 Metcalfe Street, Suite 1100
Ottawa, ON K1P 6L5
Tel: 613.947.3208
Email: atip-aiprp [at] innovation.ca

Please note: Each request made to The Canada Foundation for Innovation under the Access to Information Act must be accompanied by an application fee of $5.00, cheque or money order made payable to The Canada Foundation for Innovation.

Reading Room

In accordance with the Access to Information Act and the Privacy Act, an area on the premises of this institution has been designated as a public reading room. The address is:
55 Metcalfe Street, Suite 1100
Ottawa, ON K1P 6L5